General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller

The controller under data protection law is:

FRASER GmbH
Prinzessinnenstraße 19
10969 Berlin
Germany

Phone: +49 30 2239954323
E-Mail: hello@frasertheagency.com

Represented by:

Benjamin Baumann

Commercial Register:

Registered in the Commercial Register

Register Court: Berlin

Registration Number: HRB 197649 B

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your professional career by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via email or using our online application form, we will collect and process your personal data for the purpose of carrying out the application process and preparing a potential employment relationship.

By submitting an application via our recruitment website, you express your interest in taking up employment with FRASER GmbH. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your application and the recruitment process.

In particular, the following data is collected during this process:

First and last name
Email address
Phone number
LinkedIn profile (optional)
Channel through which you found us

Furthermore, you can choose to upload supporting documents such as your CV, cover letter and reference letters. These may contain additional personal data such as your address, date of birth and professional qualifications.

Only authorised HR employees and employees involved in the recruitment process have access to your personal data.

The personal data is stored exclusively for the purpose of filling the vacancy for which you have applied.

Your data will generally be stored for a period of 180 days after the application process has been concluded. This is done to comply with legal obligations and, where necessary, to defend against potential legal claims. After this period, we are obligated to delete or anonymise your data. In case of anonymisation, the data will only be available in the form of metadata without any direct personal reference and may be used for statistical analysis (for example, number of applications received or recruitment channel performance).

If you provide your explicit consent, we may retain your application for up to 180 days after the application process has concluded in order to consider you for future vacancies through our Talent Pool. You may withdraw your consent at any time with future effect.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment, in accordance with the applicable legal retention requirements.

Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database.

This database is operated by Personio GmbH, which provides the applicant tracking system we use to manage our recruitment process. In this context, Personio acts as our processor in accordance with Article 28 of the General Data Protection Regulation (GDPR). The processing is based on a Data Processing Agreement concluded between us as the controller and Personio GmbH.

Further information about Personio can be found here:

https://www.personio.com/legal-notice/

Rights of data subjects

If we, as the controller, process your personal data, you, as the data subject, have the rights granted under Chapter III of the General Data Protection Regulation (GDPR). These include, in particular, the right of access (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to erasure (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to data portability (Article 20 GDPR), and the right to object (Article 21 GDPR).

Where processing is based on your consent, you also have the right to withdraw that consent at any time with future effect in accordance with Article 7 GDPR.

To exercise your rights as a data subject or if you have any questions regarding the processing of your personal data, please contact us using the contact details provided above.

Concluding provisions

We reserve the right to amend this data privacy statement at any time to ensure that it complies with current legal requirements or to reflect changes in our recruitment process. In this case, the updated privacy statement will apply to any future visit to this recruitment website or future job application.

In addition to this applicant privacy statement, please also refer to our general Privacy Policy:

https://www.frasertheagency.com/gdpr

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